Booking-by-booking reconciliations
An agreed tracker can link booking references, customer receipts, supplier invoices, payment dates, credits and outstanding balances. Exceptions should be visible rather than hidden in a single control account.
Travel finance is not always a simple one-invoice-one-payment process. Customer deposits, prepayments, split settlements, cancellations and later commission receipts can make the position difficult to follow unless every movement has a clear reference.
How we can help
Commission receivables and timing
We can track the expected commission against contractual terms, its supporting records and the amount actually received. Differences are investigated by booking and counterparty rather than assumed to be exchange losses or deductions.
Prepayments, refunds and foreign currencies
We help reconcile deposits and later supplier settlements, including foreign-currency receipts and payments, fees and relevant exchange movements, with an appropriate audit trail.
Management reporting and VAT review
Reports can highlight overdue supplier documentation, unsettled bookings, commission receivables and cash commitments. UK VAT treatment depends on each transaction’s agency/principal arrangements and should not be assumed to be identical for every booking.
What we review at the start
The initial review is used to agree realistic deliverables rather than prescribe a one-size-fits-all package.
- Booking reference and customer/supplier identifiers
- Supplier invoices, commission statements and contractual terms
- Bank, Wise/card platform and foreign-currency statements
- Refunds, credit notes, cancellations and dates of travel
Frequently asked questions
Can you trace commission payments with no clear booking reference?
We can review statements and matching records to help identify unmatched receipts; unresolved items are flagged for clarification rather than guessed.
Does TOMS apply to every travel agency?
No. The Tour Operators’ Margin Scheme and agency VAT rules depend on the contractual facts. See HMRC’s travel agents guidance; specialist treatment is considered case by case.
Can you help with payments to overseas hotels?
Yes. The reconciliation process can cover multi-currency supplier settlements and documentation. The precise VAT and accounting treatment is assessed from the underlying transaction.
Speak with AU Finance & Advisory
Tell us about your business, reporting needs and current difficulties. We will discuss a suitable scope and provide fees in writing before work starts.
Book a free initial consultation
Or email info@accounting-universe.co.uk
Financial forecasting and funding preparation are financial-information services, not regulated investment advice or credit broking. Outcomes are not guaranteed.